Xactimate Estimating & File Management
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Xactimate Estimating & File Management
At ScopeProX, we recognize that precise estimating and effective file management are essential to maintaining cash flow, meeting project timelines, and ensuring your team can stay focused on productive work.
Our Xactimate and file management services are designed to:
Reduce administrative burden
Improve claim accuracy
Help contractors secure fair claim settlements without unnecessary delays
Whether your team is facing an increased workload, dealing with complex claims, or simply looking to improve estimating efficiency, ScopeProX offers reliable support that integrates seamlessly with your existing processes.
Xactimate Estimate Preparation
Accurate and well-documented estimates are the foundation of a successful restoration project. Our experienced estimators create detailed estimates for mitigation, repairs, and reconstruction, ensuring you have the necessary documentation to justify your scope of work.
Our estimates include:
Detailed line items covering all required materials, labor, and equipment costs.
Clear breakdowns of demolition, drying, cleaning, and rebuilding tasks.
Precise measurements with room-by-room details for enhanced accuracy.
By applying Xactimate best practices, we ensure that your estimates are comprehensive and defensible, minimizing disputes and costly revisions.
Estimate Revisions & Supplements
Scope changes and overlooked details are common challenges in restoration claims. Our team specializes in identifying missed items, justifying additional costs, and presenting supplements that help secure fair compensation for your work.
We conduct a thorough review of your original estimate and supporting documentation to identify:
Missed line items necessary for complete restoration.
Material upgrades or specialized equipment that may have been overlooked.
Justification for additional labor, extended timelines, or unforeseen costs.
Our detailed supplement packages provide clear explanations, ensuring adjusters have the information needed to approve your revised scope quickly and without resistance.
Pre-Submission Estimate Reviews
Even the best-written estimates can face delays if key details are missing. We offer pre-submission reviews to ensure your estimates are polished, complete, and ready for approval before submission.
Our review process focuses on:
Ensuring required photos, moisture logs, and supporting documents are included.
Identifying incomplete scope details that could cause adjuster pushback.
Providing recommendations for improved wording and formatting to enhance clarity.
This proactive approach minimizes delays and prevents multiple rounds of revisions, allowing your team to stay focused on moving projects forward.
XactAnalysis File Uploads & Compliance Review
Managing claims through XactAnalysis can be time-consuming, especially with strict carrier compliance requirements. We ensure your estimates meet program standards, increasing the likelihood of first-time approval.
Our team handles:
Uploading estimates, supporting documents, and progress updates to XactAnalysis.
Reviewing claim files to confirm compliance with carrier guidelines.
Identifying documentation gaps or missing details that could delay claim resolution.
By outsourcing these administrative tasks to ScopeProX, your team can focus on executing projects instead of managing paperwork.
Denied & Policy-Limited Claim Support
Denied claims and policy-limited files require the same level of detailed documentation, estimating, and follow-up as active claims—but they rarely generate revenue. Managing these cases can drain valuable time and resources, diverting your estimators and project managers from profitable work.
ScopeProX helps by handling the documentation and estimating process for these challenging claims. We ensure:
All required documentation—including photos, moisture readings, and material details—is properly prepared.
Estimates accurately reflect the full scope of damages, even when coverage limitations apply.
Supporting information is clearly presented to reduce back-and-forth with adjusters.
By taking these tasks off your plate, ScopeProX allows your team to stay focused on productive work while ensuring these files are properly managed.
Why Choose ScopeProX for Estimating & File Management?
Xactimate Expertise – Our team specializes in creating precise, detailed estimates that reflect real-world restoration costs.
Detailed Documentation – We ensure your estimates include all necessary supporting details to minimize disputes.
Compliance Knowledge – We understand carrier documentation requirements, reducing delays and improving approval rates.
Time-Saving Solutions – By outsourcing these tasks, your team can stay focused on executing projects and driving revenue.
Whether you need support for a single claim, overflow estimating services, or assistance with complex and disputed claims, ScopeProX provides the expertise and efficiency needed to keep your projects moving forward.
Contact ScopeProX today
Contact ScopeProX today to discover how we can support your restoration business with expert guidance, precision documentation, and tailored solutions that drive results.
